You will be able to apply online for your Transcript and Transcript of Academic Record/GPA, including grades for the spring semester of 2024, after around noon on the day grades are announced.
●About Certificates Related to Graduation (Completion)
Students who will graduate in September 2024 will be able to apply for their Certificate of Graduation (Completion) online from around noon on September 15, 2024.
*Please consult with your undergraduate/graduate school office if you have any questions.
Notice of launch of online delivery option for digital certificates (PDF)
The online delivery option of digital certificates (PDF) has started in the afternoon of Monday 16 October 2023.
This option is a service that sends a download link for the PDF data of the certificate directly to an employer, company, educational/research institution, etc.
When applying for this option, please check the information on ‘■Online delivery of digital certificates (PDF)’ in the ‘Important Notes on Use of Service’ section.
At Waseda University, a new certificate issuance service has started on May 9, 2023. You will be able to request certificates online anytime of the day and also receive them at convenience stores (Seven-Eleven, Family Mart, Lawson) throughout Japan.
★Please make sure to read the “Procedure from Application to Receipt of Certificates” before submitting your application.
PLEASE CHECK BEFORE APPLYING
For those who enrolled in or before the 1998 academic year, it is possible that your “Romanized name” is shown differently on your certificate than shown on your passport.*
If you are applying for a certificate in English, you can check the name that will be printed on the certificate in English on the application confirmation screen. If you have any concerns, please confirm your name before applying. However, if you apply for an English certificate under your [legal name], you will not be able to see your [legal name] on the application confirmation screen.
If your name is different from the one on your passport, please submit a “Request Form for English Name Change” and a photocopy of your passport to your undergraduate/graduate school in advance and complete the change procedure before applying for the issuance of a certificate. It will take approximately one week to process your request, so please apply well in advance.
For students enrolled in or after the 1999 academic year, the university has registered your “Romanized name” as you had submitted in your application at the time of enrollment. Therefore, in principle, we cannot accept changes to your name. However, if there are unavoidable circumstances, we may allow you to change your name. Please consult with your undergraduate/graduate school office in advance.
*For those who enrolled in or before the 1998 academic year, your official “Romanized name” was not registered at the time of your enrollment. Your “Romanized name” currently registered may have been automatically converted from your “katakana name”.
| Passport | Certificate |
|---|---|
| Mitsuko | Mituko |
| Tadashi | Tadasi |
| Kyoko | Kyouko |
| Syohei | Shouhei |
| KIM | KIN |
If you have multiple student ID numbers, please register an additional student ID number before a certificate is issued.
■Application procedure
(1) After logging in to “Certificate Issuance（Online Application）,” click the menu button (gear symbol) at the top right of the screen.
(2) Click on “Additional registration of student ID number.”
For details, please refer to the login manual.
If you have a Waseda e-mail address, click here (p.16)
For graduates who do not have a Waseda email address, click here (p.24)
Certificates printed at convenience stores or certificate issuing machines cannot be officially sealed (enclosed in an envelope and stamped with a university seal). If you would like for the certificates to be officially sealed, select the “Sending by Post” option, and then select the “strict seal” option under Mailing options.
If you have requested for a certificate using the Certificate Issuance System (Online Application) and have chosen to receive the certificate by postal mail, it will take approximately seven to ten days for your certificate to arrive after application. Please note that it may take more time depending on the type of certificate you have requested.
The online delivery option of digital certificates (PDF) is a service that sends a download link for the PDF data of the certificate directly to an employer, company, educational/research institution, etc. The digital certificate is time-stamped and digitally signed, ensuring the same level of authenticity as a paper certificate. If the certificate is tampered with after issuance, an error message will be displayed when the PDF is opened, so that the recipient of the certificate, such as the institution to which it is submitted, will be made aware that the certificate has been tampered with.
Requests for certificates that cannot be issued via the Certificate Issuance Service (Online Application), or applications which include such certificates will be accepted by post or in-person. For details on how to proceed, please refer to the websites below. If you have any questions or concerns, consult your undergraduate/graduate school office before making a request.
In principle, the University will not accept requests from alumni to change their name registered at the university. If your surname and/or name has changed since you were enrolled, and you are required to submit your certificate to an institution, please consider submitting a copy of your family register together with your certificate. However, if it is determined that the applicant would suffer disadvantages if their registered name was not changed (e.g., if you were married and changed your surname while enrolled in university but divorced and returned to your maiden name after graduation, or if you are an international student and changed your name after naturalization), we may make an exception. In such cases, please contact your undergraduate /graduate school office in advance.
The Ministry of Foreign Affairs does not accept certificates watermarked with POPITA technology.
For those who are planning to submit their certificates to the Ministry of Foreign Affairs, we will issue the certificates using a special type of security paper with counterfeit protection. When applying for such certificates, select the certificate which start with [MOFA]. These certificates can only be received by post (the options to print them at convenience stores or certificate issuing machines on campus will be unavailable).
*If you graduated from your undergraduate school in or before September 1985, you need to complete initial registration for first time users. Please proceed to “For Alumni Who Do Not Have a Waseda Mail Address” since you cannot log in with your Waseda Mail address.
If you graduated from your undergraduate school in or before September 1985, you need to complete initial registration for first time users. Even if you have a Waseda Mail address, please click the button above to register.
【Acceptable Identity Verification Documents for Initial Registration】
A copy of a valid driver’s license (both sides), Individual Number card (front-side only), passport (bio-data page), residence card or special permanent resident certificate
*If your current surname and/or name is different from your name registered at the time of enrollment due to marriage, etc., you will be required to submit any of the following in addition to the abovementioned documents: a copy of your family register (koseki tohon), an extract from your family register (koseki shohon), an official identification document which shows both your current name and name registered at the time of enrollment.
Certificates that are not listed below cannot be issued via Online Application and must be requested by postal mail or in-person. For details on how to request by post or in-person, please see the Certificate Request page (Support Anywhere).
*Please note that certificates that cannot be issued via online application will take approximately ten days to be issued after your request has been submitted.
*1 Application will be available after 12 pm (noon) on June 1 (spring semester) and November 10 (fall semester) for students who are in the final year of their standard course of study and have been judged as “Expected Graduation (Completion)” (however, please be aware of the operating schedules of the certificate issuing machines on campus). The certificate will be unavailable to issue for around one to two weeks before each date due to screening (graduation assessment). Please refer to the information provided on the website of your school/graduate school for specific dates.
Reference：Screening Results
*2 The certificate will be available to issue after the 15th of the month you are graduating (completing), and the issuance fee will be the same as the fee for current students until the end of that month (for example, if you graduated on March 15, the fee will be 300 yen per copy until the end of March).
*3 For non-degree students only.
*4 After your doctoral dissertation has been accepted by the Graduate School Steering Committee, it will take about 1 week to 10 days before the certificate can be issued due to the procedures within the University.
*5 The certificate can only be issued at the certificate issuing machines on campus. For English, refer to the Health Support Center website.
*6 The certificate can only be issued at the certificate issuing machines on campus. There is no issuance fee for this certificate.
*7 The certificate can be issued at the certificate issuing machines on campus or at the convenience stores. There is no issuance fee for this certificate.